Optimists' Photography Workshop 2024/Preparations

Optimists' Photography Workshop 2024
Optimist International Optimist Club Of Windsor
Optimists' Photography Workshop 2024 A fundraiser for the South-Windsor Optimists' Club.
Preparations & organizing plans Flyer development design Class assignments booklet Photography fundamentals guide Sign-up page Name-tag stickers Retrospective analysis & post-event review for future improvements
V • T • E

File:Optimists' Photography Workshop 2024 flyer.jpg

Optimists' Photography Workshop 2024 flyer.jpg

To do list

Contact

☑ John Dippoliti, lead organizer - 519-982-5500, PlugNPlay Productions

☑ Jason Carswell, lead organizer - 519-903-0560, Janglers Animation

☐ get feedback and approval from Optimists head

☐ get feedback and approval from Elton, and his Uncle from LeClair Cottage

☐ get feedback and approval from Amanda Gellman, Windsor Media Centre

☐ get feedback and approval from Henry's Photography

☐ get feedback and approval from Windsor Photo Outfitters

☐ get feedback and approval from others

examples:

☐ The MediaPlex, ☐ Urban Art Market, ☐ VistaPrint, ☐ Walkerville Artists Collective, ☐ Windsor Art Gallery, ☐ Windsor International Film Festival

☐ get feedback and approval from others

☐ other smaller local print shops (not VistaPrint)

Gear

☐ Camera supplied or bring-your-own?

☐ digital camera, video camera, phone, tablet, other?

no film

☐ What gear may we borrow?

☐ cameras from Henry's Photography?

☐ cameras from Windsor Media Centre?

☐ cameras from Windsor Photo Outfitters?

☐ John's cameras?

☐ Jason's cell phone?

☐ other?

☐ Tripods?

Fundraising

☐ How is money processed for registrations?

☐ who?

☐ cashbox?

☐ signup sheets

☐ Direct donations to the Optimists + details?

☐ Cash, links, mail, email, online, etc.?

☐ Are there tax credits?

Expenses

☐ SD memory cards?

☐ printing (paper + ink)

☐ VistaPrint?

☐ water (+ cooler + ice?)

Prizes (donated?)

☐ camera(s)?

☐ camera/media gear? (Dollar Store?)

☐ coupons?

☐ printed photos (matted?, in frames?, with hooks & wire?)

☐ other?

Preproduction

☐ Plan B for rain

☐ indoor shoot?

☐ week later?

☐ verify with Elton's Uncle

☐ seek feedback from all involved

☐ finalize details & dates

☐ schedule LeClair Cottage pre-event visit

☐ scout location

☐ bathrooms?

☐ water?

☐ electricity?

☐ prepare shoots

☐ prepare classes

☐ finalize projects

☐ review display?

☐ laptop, monitor, television, etc. (Jason)

☐ table & chair (desk)

☐ place to display + electricity?

☐ place for audience?

Teachers + kids

☐ Teachers?

☐ teachers from Henry's Photography?

☐ teachers from Optimists?

☐ teachers from Windsor Media Centre?

☐ teachers from Windsor Photo Outfitters?

☑ John Dippoliti

☑ Jason Carswell

☐ other?

☐ Will we have enough teachers and/or students?

☐ example: 50 kids max with 5 teachers = 10 kids per teacher.

Add to main page

☑ infobox

☑ hosts & sponsors

☐ logos

☐ Photography Workshop title graphic logo

Draft

☑ OPW 2024 main page outline

☐ press release

☑ Preparations organizing plans

☐ Event schedule:

☐ Gather

☐ Introductions & acknowledgements & rules

☐ Photo fundamentals class for everyone?

☐ Camera instructions

☐ Student photography instructions (take self-portrait with number badge before all photo sets)

1 photo of badge, then following photos by that student

☐ Divide into groups for class assignments

☐ Rotate, rotate, rotate, rotate (5 shoots)

☐ Aggregate and backup photos, prep slideshow

☐ Assemble for review

☐ Awards

☐ Farewell

☐ Cleanup

☐ Flyer development design to promote

☑ first draft

☐ confirm and verify

☐ finalize information content

☐ Class assignments booklet

1. abstract / creative
2. angle / perspective
3. landscape
4. portrait
5. subject / topical

☐ Photography fundamentals guide

☐ Sign-up pages

☐ student number + name + contact info

☐ sign up sheet

☐ Name-tag stickers

☐ student name badge/tags/stickers with large ID number (to be photographed before each photo set)

1 photo of badge, then following photos by that student

Design

☐ Photography Workshop title graphic logo

☐ Flyer development

☐ get high resolution version of Elton's nice photograph

☐ draft design

☐ confirm and verify

☐ finalize design

☐ Class assignments booklet

☐ Photography fundamentals guide

☐ Sign-up pages

☐ Name-tag stickers

Edit

☐ Get John Dippoliti's short LeClair promo video to link on main OPW2024 page.

☐ Cut together new promo video?

Print

☐ Flyer

☐ Class assignments booklet

☐ Photography fundamentals guide

☐ Sign-up pages

☐ Name-tag stickers

Promote

* pending verification

☐ press release

☐ print flyers (full-page + quarter-page)

☐ share flyer on social media across many groups and platforms

☐ public relations strategy?

☐ Facebook - related Windsor groups?

☐ Facebook - recruit teachers

☐ Facebook - enlist until max reached (ie. 10 kids per teacher?)

☐ RECRUIT ASSISTANCE

☐ to distribute flyers

☐ to enlist kids

☐ to teach

☐ ride-sharing & car-pooling?

☐ distribute quarter-page flyers

☐ Henry's Camera (Photo, Video, Digital) *

☐ The Media Arts Community Centre – or MACC, aka Windsor Media Centre *

☐ The MediaPlex *

☐ Urban Art Market *

☐ VistaPrint *

☐ Walkerville Artists Collective *

☐ Windsor Art Gallery *

☐ Windsor International Film Festival, aka WIFF *

☐ Windsor Photo Outfitters (Photography Outfitters) *

☐ distribute storefront posters

☐ What promotion and recruitment ideas are not present in this list?

Post mortem

☐ Retrospective analysis post event review for future improvements

---

First meeting

The first rough draft of the flyer's text content was drafted by John Dippoliti & Jason Carswell, 2024-06-06.

The information within the flyer must be verified as accurate. (Graphic designs will come later.)

To do:

1. Content to be finalized.
2. Design to be drafted.
3. Design to be finalized.
4. Distribute (printed flyers or as images shared online).

Project Outline

John Dippoliti and Jason Carswell are pleased to present our project outline to teach kids the fundamentals of photographic (and video) composition, 2024-06-06.

This is the beginning of a casual discussion on how we might improve this event's planning and execution.

Goals

We're looking for assistance, collaborators, and donations in exchange for cross-promotion and public awareness. At this point, far in advance of the September event, we're not even certain of everything that we can offer, much less what we need. In short, we're still brainstorming ideas of what we can provide to the kids for a memorable, fun, and teachable creative photography experience.

Students may bring their own cameras and phones as our main priority is a focus on the fundamentals of image composition, rather than the diverse technicalities of various recording devices, which of course we'll try to help with. Importantly, kids would learn how to use their own gear, rather than technology they may never see again.

Included in this outline

You may find these works-in-progress are yet to be finalized.

1. Flyer development draft, then design.
2. Photography fundamentals guide draft.
3. Class assignments booklet draft.

Feel free to share suggestions to improve them.

Fundraising ?

With the Optimists fundraising goal of $500 and a suggested donation of $20, we'd need to enroll 25 students. Those numbers are all flexible. If you think these numbers are too steep, unreasonable, etc. we'd like to hear about it and why.

We'd love to hear ideas on how and where to enroll interested participants - both students and teachers.

Buses ?

We don't yet know if this is practical or not, but perhaps we might meet at the Optimists Park (1075 Ypres Ave) to have a bus shuttle the kids out to LeClair Cottage at 1pm to return at 5pm. We're calling around to find out more.

Expenses ?

There's not much, but it's worth listing, nothing set in stone:

• bus rental (Optimists Park round trip, 1pm to 5pm)
• ☑ Jason bought 6x 128gb MicroSD memory cards for digital media, 2024-08-03.
• photo printing
• photo framing
• water? + cooler? + ice?
• promotional flyer-posters for businesses' front windows
• quarter-page flyers (quartered 8.5'x11' sheet of paper, to self-print and cut)
• printer ink

Potential Prizes ?

• camera(s)
• good printouts (VistaPrint?)
• matting & framing (with hanging hooks & wire)
• photo frames (Walmart, Dollar Store, Value Village, etc.?)

Potential Teachers:

• John Dippoliti - 519-982-5500, PlugNPlay Productions
• Jason Carswell - 519-903-0560, Janglers Animation
• Vincent ?
• Windsor Media Centre ?

Noteworthy

Don't share this outline with anyone via email, text, etc. You may show it to folks on your device in your control for their direct feedback in person - just don't let an incomplete draft out into the wild.

I'm scraping a bunch of pages today to read through for reference to compile a class lesson.

Feel free to inquire about a school bus:

https://DuckDuckGo.com/?q=school+bus+rental+windsor+ontario

Optimist Community Centre

1075 Ypres Ave, Windsor, ON N8W 1S1

LeClair Cottage

2465 County Rd 19, Tecumseh, ON N8N 2L9

At best we can have a ride donated, or we might be able to rent one, and at worst we won't but will know how much it is for 5 hours on a Sunday.

+ no bus (liability)

+ rain?

= week later and/or indoor shoot

- verify with Elton's Uncle

Second meeting

John Dippoliti and Jason Carswell, 2024-06-??.

To do list and additional notes

☐ polish & publish

☑ project write up

☐ press release

☐ flyer

☑ draft purpose, mission, values, goals, etc

☐ ask for feedback from all involved

☐ finalize details & dates

☐ book LeClair Cottage visit

☐ scout location

☐ prepare shoots

☐ prepare classes

☐ finalize projects

☐ polish & publish

☐ Photography fundamentals = guide to print

☐ Class assignments = booklet to print

☐ polish & publish

☐ public relations strategy

☐ Facebook - related Windsor groups?

☐ Facebook - recruit teachers

☐ Facebook - until maximum is reached (ie. 10 kids per teacher?)

☐ ENLIST KIDS

☐ ENLIST TEACHERS

Notes:

☐ Get J.D.'s short LeClair promo video to link on page.

☑ Get SD memory cards for J.D.'s camera.

☐ Perhaps some of Optimists' budget of $500 (for this fundraiser) could go to photo SD memory cards.

Third meeting

John Dippoliti and Jason Carswell, 2024-07-11.

☐ class assignments

1. abstract / creative
2. angle / perspective
3. landscape
4. portrait
5. subject / topical

☐ display?

☐ laptop, monitor, television, etc.

☐ place to display + electricity?

☐ sign up sheet

☐ student number + name + contact info

☐ student name badge/tags/stickers with large ID number

1 photo of badge, then following photos by that student

☐ camera supplied or bring-your-own?

☐ cameras from John & Jason?

☐ cameras from photography stores?

☐ cameras from Windsor Media Centre?

☐ camera, video camera, phone, tablet, other?